Episcript builds custom project management software around the way your teams already plan, deliver and bill work. Goals, tasks, schedules, documents, timesheets and costs share one record, so every project owner sees the same up-to-date picture.
AI features can be scoped with you and added in their own phase, from schedule risk flagging to drafted status reports.
One system for the plan, the hours, the spend and the invoice.
A project management system holds the plan, the work and the money in one record. Managers break the scope into phases, tasks and milestones, assign owners, then set the dependencies that drive the schedule. Everything that follows, from a document upload to an approved timesheet, writes back to that same project.
Episcript builds the system around your delivery method rather than a fixed template. Engineering firms, consultancies and agencies run projects in very different ways, and the stages, approval gates and billing rules in your build follow the practice your teams already trust.
Where delivery sits alongside finance, stock and purchasing, the same platform can extend into custom ERP software rather than standing apart from it.
Six stages, each one writing to the same project record. Nothing is re-entered on the way through.
Break the scope into phases, tasks and milestones with named owners and agreed dates.
Automatic scheduling sets the dates from dependencies, resource availability and priority.
Teams work their own task lists, attach drawings and documents, and discuss the job in place.
Hours, expenses and progress post against the task and the budget as the work happens.
Approved time converts to an invoice under the rate rules agreed with that client.
Dashboards and drill-down charts compare committed, spent and remaining across projects.
Project planning starts with the work breakdown and ends with a schedule your team can defend in front of a client. Dates come from the dependencies you record, not from a manual redraw every time something moves.
Gantt charts lay out timelines, dependencies and the critical path on one screen. Drag a bar and the linked tasks move with it, while the baseline stays visible for comparison against the plan you agreed.
Automatic scheduling recalculates downstream dates when a task slips, taking account of resource availability and priority. Baselines record the agreed plan, and later views compare planned against actual without a separate spreadsheet.
Billable hours, committed cost and client invoices run off the same project record. That removes the monthly reconciliation between a timesheet file, a folder of supplier bills and the accounts.
Every approved billable hour flows into the project that earned it.
Firms that bill several entities, or that raise progress claims and retention invoices, can run the same figures through our invoicing and payment management software for statements, credit notes and payment reporting.
Staff log time where the work happened, including site visits recorded from a phone.
Approvers review the week by project, query anything unusual and release the rest for billing.
The system applies the rate card, the fee cap and any retention agreed for that client, then raises the invoice with GST handled correctly.
PayNow, GIRO and card receipts settle against the invoice and the project, and your accounting system stays in step.
Staff capture the time spent on each task from the browser or a phone, with notes that explain the work completed. Approvers release the week by project, and every approved hour carries its own rate, which separates billable and non-billable work cleanly at month end.
Labour, expenses, subcontractor costs and purchase commitments post against the project as they arise, which keeps margin current rather than historic. Forecasting compares booked work against available people over the coming months and names the weeks where you are short.
Projects often run into trouble at handovers rather than during planning. The system keeps the brief, the drawings, the correspondence and the approvals in one place, and shows who owns the next action.
Nobody hunts through email for the version the client actually approved.
Assign roles, responsibilities and access by project, then read each person's workload before you promise a date. Discussions, files and decisions stay against the task they belong to instead of scattering across email threads and chat groups.
Record meetings with their attendees, decisions and follow up actions, then track each milestone through to sign-off. Budget alerts fire on the thresholds you set, which gives a project manager warning while there is still room to act.
Directors need the portfolio position first and the detail second. Dashboards open on live status, then drill into the project, the phase and the individual task behind the number.
Review every live project on one screen, ranked by risk, value or delivery date, then open the one that needs attention. Programme managers group related jobs under a client or a contract and report on them together.
Each role opens the dashboard built for it. A project manager watches deadlines and open issues, a director watches margin and utilisation, and the tiles update as the underlying records change.
Build reports on your own fields, from utilisation by team to variation orders by client. Charts drill through to the transactions beneath them, and scheduled versions reach the board pack on time.
The system is written here, for the way Singapore firms actually deliver and bill. Invoices handle GST, progress claims and retention. Collection runs through PayNow, GIRO and the card gateways your clients expect.
Permissions, access controls and activity logs support your PDPA obligations for client, staff and subcontractor records. Consultants working to BCA or client documentation requirements can hold the drawing register, the variation orders and the approval trail against the project itself.
Support comes from the same Singapore team that builds the system. Call 6581 3431 and you reach the people who know your build.
AI features are scoped with you and built in their own phase, using information already held in your projects where appropriate. Your staff review the output before it reaches a client.
AI reads progress, dependencies and booked hours, then names the tasks most likely to slip and the milestones they threaten.
AI drafts the weekly client update from tasks closed, hours logged and issues raised. Your project manager edits the wording and sends it.
Paste the minutes and AI proposes tasks with owners and dates, matched to the right phase. Nothing is created until someone confirms it.
AI proposes the week's timesheet from calendar entries and task activity. Staff correct the lines and submit, which improves the quality of billable records.
AI compares a new scope against your closed projects and suggests a baseline for hours and cost, with the comparable jobs listed for review.
AI compares work logged against the agreed scope and flags activity that looks like a variation, before the hours are quietly written off.
Your firm already runs accounting, payment and messaging tools. We wire the project management system into them instead of asking you to replace them.
Running something that is not on this list? Tell us what it is and we will scope the connection.
How a custom build and a typical off-the-shelf tool differ on the points that decide the purchase.
| Point of Comparison | EpiscriptCustom Build | Typical ProductOff-the-Shelf Tool |
|---|---|---|
| Project stages and approvals | Built around your own phases, approval gates and document steps | Configured using the workflows and options provided by the product |
| Time tracking and billing rules | Rate cards, fee caps, retention and other billing rules can follow your client agreements | Standard time and billing features, with advanced requirements depending on the product |
| Project costing and margin | Costs, commitments and margins follow your own costing model | Available features and costing models vary between products and subscription tiers |
| Accounting and payments | Integrations can be built around Xero, PayNow, GIRO and your existing systems | Uses the integrations and connectors supported by the product |
| Reporting and dashboards | Reports and drill-down dashboards use your own fields, hierarchy and KPIs | Standard reports and configurable reporting tools |
| AI features | AI functions can be scoped around your workflow and project data | AI functionality follows the features provided by the vendor |
| Changes after launch | Features and workflows can be changed as your business process evolves | Customisation is limited to the options and extensibility provided by the product |
| Time to start | Requires design and implementation before launch | Usually available immediately after setup |
| Commercial model | Custom development cost with licensing, hosting and support terms agreed for your system | Usually subscription-based, commonly priced by users, features or usage |
Swipe to see both columns
Implementation runs in phases against a scope agreed at the start. Most firms take the project, task and timesheet functions first, then add costing, client access and reporting once the team is working in the system every day.
We walk through a live project with your managers and map the stages, approvals and billing rules the system has to follow.
You review the screens before development starts, which is far cheaper than changing them once the build is under way.
We develop the first phase, then import your open projects, clients, rate cards and historical timesheets and reconcile the totals with you.
Your team tests on a training site, we correct what the testing finds, and the first live projects move across.
Costing, client portal access, deeper reporting and AI features follow once the first phase is established.
The same Singapore team maintains the system afterwards, quoting and scheduling changes as your delivery process evolves.
The modules you need, and the depth of your scheduling and billing rules.
Each connection to accounting, payment or messaging tools is scoped and tested on its own.
The volume and condition of the projects, rate cards and timesheets being brought across.
How many roles need their own screens, permissions and reports.
How many teams or branches need training, and whether the release runs in stages.
Whether AI features form part of the first release or a later one.
A custom system follows your own project stages, approval rules and billing terms, rather than working within the structure a product provides. Established tools such as Asana or Microsoft Project give you broad functionality on day one. Episcript designs the screens with your delivery managers, builds them, then keeps adjusting the system as your process changes.
Yes, where the business has workflows, approvals, billing rules, reporting requirements or integrations that are difficult to manage in a standard subscription product. A custom system is usually most worthwhile when several teams are relying on spreadsheets, email or disconnected tools to run the same project process. For a small team with straightforward task tracking needs, an off-the-shelf product may be the more economical choice.
It can bring the structured parts of project delivery into one system, including tasks, schedules, approvals, documents, timesheets, costs and reporting. Messaging tools can still be used where they are useful, while important project decisions, files and approvals are recorded against the project instead of being scattered across spreadsheets and chat threads.
The cost of custom project management software depends on the scope rather than a fixed per-user price. The modules required, scheduling and billing rules, integrations, number of user roles and volume of data to migrate all affect the cost. We define the requirements with you first and provide a quotation against an agreed scope, including the applicable licensing, hosting and support terms.
Government support may be available for qualifying projects, subject to the prevailing eligibility criteria and approval requirements. Eligibility depends on the company, the nature of the project and the scheme concerned, and the position changes from time to time. We can talk through what your build involves and point you at the current guidance before you commit.
Implementation runs in phases, and the timeline follows the scope agreed at the start. We normally deliver the project, task and timesheet functions first, then add costing, client access and reporting once the team is working in the system. You test each phase on a training site before it goes live.
Yes. We import open projects, task lists, clients, rate cards and historical timesheets from spreadsheets or from your current tool, using exports you supply. We map the fields with you, run a trial import, then check the totals against your records before go-live. Closed project history can come across or stay archived, whichever suits your reporting.
Yes. The system can connect to Xero for invoices and payments, to PayNow, GIRO and card gateways for collection, and to email, WhatsApp Business, Google Calendar, Zoom and Microsoft Teams for scheduling and updates. Where you run something outside that list, tell us what it is and we will scope the connection during the build.
Yes. Permissions follow the role, so a client sees only their own project, its documents and its approvals, while a subcontractor sees the tasks assigned to them. Every login, upload and approval writes to the activity log against that project, which settles later questions about who approved what and when.
The system supports your obligations through role permissions, access controls, activity logs and consent records, alongside your own policies and staff training. Personal data on clients, staff and subcontractors sits behind named accounts rather than in shared spreadsheets. No software makes an organisation compliant on its own, and your internal procedures still govern how the data is handled.
AI features are scoped with you and built in their own phase. Common ones include schedule risk flagging, drafted status reports, suggested timesheet lines, meeting notes turned into tasks, and effort estimates drawn from your closed projects. They work with information already held in your system, and staff review the output before anything is issued.
Yes. The system runs in the browser and the screens adjust to a phone or tablet, which covers site visits, client meetings and staff working away from the office. Engineers log hours, upload photographs against a task and update progress on the spot instead of writing it up that evening.
Yes. We build the structure your business actually uses, whether that means several entities under one group, branches with their own project codes, or clients billed in more than one currency. Reporting rolls up across the group or stays inside a single entity, depending on who is looking at it.
Episcript maintains and develops the system after launch, with the support arrangement, response times and ownership terms set out in your agreement. Later changes are quoted and scheduled as your delivery process evolves. The same Singapore team that built the system does the work, and you can reach us on 6581 3431.
Project delivery rarely runs on its own. These systems share the same records and the same login.
Carry an enquiry through quotation and won deal, then open the project from the same customer record.
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